Job Description/Responsibilities:

• Maintains the Commanding Officer’s and Executive Director’s calendar. Maintains the Center’s calendar and the scheduling of the Audio Bridge Calendar. Maintains the schedules for all of the Center HQ’s Conference Rooms.
• Provides expert advice to office staff regarding the preparation and publication of various documents with complex formats, such as newsletters, brochures, flyers, special reports, briefings, and manuals. Uses knowledge of the organization's programs and requirements and an understanding of the capabilities, differences, advanced functions and incompatibilities of word processing, desktop publishing and other software types (e.g., graphics, communications, database, spreadsheet).
• Drafts and prepares, in proper format, correspondence, directives and various forms for signature. Reviews same for spelling, typographical errors, and conformance to formats and procedural requirements. Utilizes the full range of functions, including advanced processes, of one or more word processing software applications to produce medical, scientific or technical documents. Uses various functions of other software types such as desktop publishing, calendar, electronic mail, spreadsheets, or graphics.
• Applies publishing capabilities to enhance the impact and effectiveness of such items as reports, presentation and briefing material, training material, and scientific or technical study papers. Determines the appropriate form, arrangement and spacing for the document.
• Assist with coordination and planning of CENSECFOR hosted conferences directly supporting the Command Triad.  Tasks include staff briefing preparation, assistance with conference logistics (billeting, protocol liaison, facilities liaison, etc.).  Schedules in-house conferences and meetings in the local area, as well as large meetings and conferences, possibly at distant locations. Attends conferences/meetings to assist in administrative set-up, details, and taking of minutes to track action items.
• Makes travel arrangements based on general travel intentions, known preferences of traveler and in accordance with appropriate travel regulations. Schedules transportation, hotel/Government quarters reservations in a timely manner. Effectively deals with security issues. Accurately prepares travel orders and travel vouchers. Maintains contact with travelers.  Maintains reports on travel fund issues.
• Analyzes proposed and existing regulations and directives for conformance to style guides, for clarity, to avoid duplication or conflict with other issuance, and to recommend appropriate corrective actions. Prepares command instructions/notices in their proper format.
• Manages the Command’s Incentive Award Program for military and civilian personnel processing awards through the approval process. Prepares award packages and processes award certificates/medals.

Qualifications/Requirements:

• Bachelor’s degree from an accredited institution and 3 years of experience in a Navy administrative environment or a minimum of 12 years of experience in a Navy or Marine Corps administrative environment.
• Excellent communication skills, both orally and in writing.
• A thorough knowledge of the Navy and Marine Corps organizational and command structure.
• At least 5 years’ experience at an Executive Level within a Navy or Marine Corps administrative environment.
• Executive administration experience with high level event planning and coordination; itinerary development; and detailed knowledge of Navy protocol and military courtesies policy and regulations.
• Recent administrative, presentation, protocol and operations support experience within the last 3 years.
• Ability to perform duties expected of an Office Manager; exercises discretion and independent judgement with respect to matters of significance within the HQ Front Office.
• Experience establishing work priorities and communicating effectively with staff inside and outside of the HQ Command.
• Must be a U.S. Citizen with the ability to obtain security clearance and clearing necessary background checks/assessments as required to obtain and maintain a Favorable Tier 3 Background Investigation.  Current Security Clearance is desired.

About ASR International

ASR provides world-wide Management and Technical Support Services to Government agencies and Fortune 500 customers. Founded in 1986 and headquartered in Long Island, NY, ASR serves its clients with a full spectrum of complex professional and technical support services including Construction Management, Engineering, Logistics, Project Management and Quality Control across the U.S. and in more than 40 countries worldwide.

Benefits

Hired applicants may be eligible for benefits, including but not limited to, an excellent compensation package and comprehensive benefits package which include a flexible work schedule, Paid Holidays, Paid Time Off and Sick Days, Health Insurance (medical, dental and vision); and a 401(k) plan.

The salary range provided for this role is a good faith estimate representative of all experience levels. ASR considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

This job description is intended to describe the general nature and level of work performed by people assigned to this job description. The job description is not intended to be an exhaustive list of responsibilities, duties and skills required for this position. Please note that your resume and candidacy may be subject to customer approval, acceptance and clearing of the required background check and successfully obtaining and maintaining any required security clearances, if any.

ASR is committed to the policy of equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment and promotion decisions at ASR are based on merit, qualifications, and abilities. ASR’s hiring and employment practices are not influenced or affected by an applicant’s or employee’s race, color, religion, sex, national origin, age, veteran status, marital status, ancestry, ethnicity, physical or mental handicap / disability which is unrelated to job performance, sexual orientation or any other characteristic / classification protected by law.